For home care, home health and recovery homes
You look after people. We look after the paperwork.
Hiring, staff files, training, bookkeeping and phones — handled by Almare, so your team can focus on care.
Trusted by care businesses like
What we do
Three ways we take work off your desk.
Use one, or all three. Everything is run by the same team, from Indianapolis, for care businesses in and around Indiana.
Sound familiar?
You didn't start a care business to do paperwork.
A new caregiver starts Monday and her file is still missing a TB test and two signatures.
The state inspector emails. Nobody is sure where last year's training records are.
Invoices go out late because the day was spent on clients, so the money comes in late too.
The phone rings while you are with a client. It goes to voicemail. The referral goes elsewhere.
That is the work we take on, so you can get back to caring for people.
Simple software
One easy system for hiring, staff files and training.
No binders. No spreadsheets. Your staff apply, sign forms and take training on their phone. You see everything on one screen and get a reminder before any document runs out.
- Set up for you — we load your forms, job titles and rules
- Works on any phone, tablet or computer
- Print a complete staff file in one click when an inspector asks
Hiring & onboarding
From job post to first day
Post jobs, collect applications, ask for the right documents and get new hires signed up — all in one place.
Staff files
Always ready for an inspection
Every licence, certificate and signed form in one file, with a reminder before anything expires. Print the whole file in one click.
Staff training
Courses your team can take on their phone
Short video lessons and quizzes. Certificates and training hours are recorded for you.
Satisfaction surveys
Hear from clients and staff
We send the surveys and track the answers. If you like, our team makes the follow-up calls too.
Visit notes
Care notes without the paper
Simple visit notes for caregivers, kept private and secure.
Pay advances for staff
Help your team between paydays
Let staff take part of their earned pay early. Approvals, limits and payroll deductions are tracked for you.
Accounting
We keep the books so you don't have to.
Our accounting team looks after the numbers for care businesses every day. We work in your existing accounting software, or set you up on ours.
Bookkeeping & monthly reports
We record every transaction, match your bank statements and send you a simple monthly report you can actually read.
Payroll
Your staff are paid correctly and on time. We handle pay stubs, deductions and payroll tax filings.
Invoicing, bills & collections
We send your invoices, pay your bills when they are due and politely chase anyone who pays late.
Tax preparation & filing
At year end your business tax return is prepared and filed, with the paperwork ready if anyone ever asks.
Back-office support
Real people, handling the admin behind the scenes.
Think of us as your office staff — without the desks, hiring or holiday cover. Our team works your hours, in your systems, under your name.
Phone answering & new-client intake
A real person answers your calls, takes messages and welcomes new clients and referrals.
Billing, claims & collections
We bill Medicaid, insurance and private-pay clients, follow up on claims and collect what you are owed.
HR paperwork
Hiring forms, background checks and licence renewals chased and filed — so nothing slips.
IT helpdesk
When a laptop, email or password goes wrong, your staff call us instead of you.
How it works
Three simple steps.
Book a free call
Thirty minutes on the phone or video. Tell us how your office runs today.
We show you what we would take off your plate
You get a short, plain-English plan. No pressure, no jargon.
We set it up and get to work
Software switched on, books tidied, phones answered. You check in whenever you like.
Who we help
Built for people who care for people.
We also help hospice & palliative care, behavioral & mental health, assisted living & senior care and therapy & staffing agencies. If your business looks after people, we can look after the office.
0 min
is all the free first call takes
0 days
warning before a document expires
0 click
to print a complete staff file
0/7
reminders keep working while you sleep
Our clients
Care businesses we already work with.
“Caregiver files used to live in binders and three different inboxes. Now onboarding basically runs itself — expirations get flagged weeks ahead, and when the state emails I can pull a complete compliance file in one click.”
The people behind the paperwork
Less time at the desk. More time with people.
Safe & private
Your information is kept safe
Care businesses handle private information every day. Our systems are built to the standards that HIPAA-regulated work expects, so using them never means lowering your guard.
HIPAA-aligned
Your information is kept safe
Locked when stored, locked when sent
Everything is encrypted. Documents sit in private storage and open only through short-lived links.
People see only what their job needs
A caregiver, a manager and an owner each see different things — enforced at the database, not just on screen.
A record of who did what
Important actions are logged and cannot be edited afterwards: who, what, when and from where.
Each business kept separate
Your data is walled off from every other client's at the database level.
Let's talk. It's free, and it takes thirty minutes.
Tell us how your office runs today. We'll show you what we would take off your plate first — software, books, phones, or all three.
Book a free 30-minute callPrefer to talk first? +1 (317) 572-8458 · info@almarellc.com